People / HR Coordinator

Real Life Options is a registered charity dedicated to supporting individuals with autism and learning disabilities across the UK.

We have an exciting opportunity for a People Coordinator to support our services based around Scotland. This busy and rewarding role involves the coordination of activities of the people administration team, in conjunction with the Talent Resource Manager, creating coherent administrative processes which will support a positive employee experience.

This role will be based at our Glasgow offices at Shettleston, with hybrid working two days per week. The role will involve regular travel to our Head Office in Knottingley, West Yorkshire where you will receive training on the role, therefore you will need to be a driver to apply for this role.

Your Role:

A big part of this role will be providing supervision and support to the people administrators to create and maintain a positive candidate experience by keeping the candidates regularly up to date with their recruitment journey, as well as communicating with the Service Managers. You will also be responsible in ensuring the applicant tracking system is kept up to date. From writing adverts to attending recruitment events, to inducting new starters and analysing recruitment data you will be involved in every aspect of the recruitment journey. 

You will work alongside the employee journey process, continuously engaging with the new employee within the first six months, sending and receiving feedback surveys, you will provide general advice to employees and managers in line with Organisational policies and procedures, you will record all new starter, changes and leaver information on to the HR system.

Key responsibilities:

• Coordination of the people administration tasks, ensuring the provision of an efficient and effective service
• Day to day supervision of people administrators and temporary people administration staff
• To take responsibility for undertaking the whole employee journey process, this includes engaging on a regular basis with candidates/employees from receipt of their application through to completion of their 6 month probationary period.
• Support Service Managers by ensuring recruitment of the right person for the role, providing them with the relevant recruitment information to help them when conducting the informal interview to assist in making the right decision.
• Engage with all candidates throughout their recruitment processing, keeping them up to date with timelines and offering support as and when required.
• Accurately record all personnel information onto the HR/Payroll system including but not limited to new starters, changes to terms and conditions, leavers and any other changes that may occur throughout the employee lifecycle.
• Ensure payroll information (starters, leavers and changes) is accurate and complete for the regular submissions to the payroll team, respond to payroll queries swiftly and effectively whilst maintaining a high level of customer service.
• Be involved in the recruitment, induction and on the job training of new staff, promoting and supporting the skills development of individuals within the team.

Qualifications and Skills:

• Educated to GCSE level or equivalent   
• Experience of recruitment and selection process and Procedures
• Experience of administering HR/payroll processes                           
• Experience of supporting the training and development of staff        
• Significant experience of the full range of administrative duties e.g. maintaining electronic filing and databases and using Microsoft Office
• Excellent interpersonal and problem-solving skills
• Ability to work in a fast-paced multi-site environment
• Excellent Team Player
• Attention to Detail and highly resilient

£28,000 per annum.

Interviews will be taking place on the 5th and 6th November 2024!