Executive Assistant

Working pattern: Our work style is hybrid, which involves spending at least two days per week, or 40% of your time, on site in Edinburgh, Bristol or Leeds.

About this opportunity

Insurance, Pensions & Investments (IP&I) is beginning the journey of disrupting the Insurance and Pensions market through creating new digital and market leading propositions. Our business needs to change to ensure we remain relevant for our customers today and tomorrow in an increasingly competitive, volatile and digitally led environment.

We are seeking a highly organised, proactive, and detail-oriented Executive Assistant to provide high-level support to the CIO of IP&I and his senior leadership team. The ideal candidate will be a key partner in ensuring the executive’s time is managed efficiently, communication is clear and timely, and daily operations run smoothly. This is a dynamic role requiring a strong ability to multitask, maintain confidentiality, and work in a fast-paced environment.

This role is a great opportunity to be at the heart of supporting IP&I’s transformation, where you’ll have the opportunity work collaboratively across GCOO and IP&I, in addition to key partners, helping to shape the direction for CIO, IP&I making a difference for our colleagues and customers.

As the Executive Assistant to the CIO for IP&I, your responsibilities will be:

• Support the CIO in preparing, analysing and reviewing a range of reports, papers and presentations including those at Board level.
• Co-ordinate delivery of CIO exec office projects ensuring alignment with Group and business strategy, actively support the development of CIO IP&I utilising networks and delivering as a team.
• Business partner liaison and management; including building credible relationships across key contacts e.g. Finance, People Partner, GCA, ensuring these relationships are positive, and we’re constantly improving our connectivity and reputation across the Group.
• Manage high volume, high priority inbound queries and requests in an efficient and timely way.
• Leading the cadence of CIO leadership team meetings with energising agenda’s and focus in conjunction with the CIO’s PA.
• Champion and find opportunities that will support / improve the wider objectives set for the business, driving continuous improvement.
• Ensure compliance with policies and guidelines together with all relevant regulatory and statutory requirements where appropriate implementing actions to protect the Group.
• Delivery of business communications, ranging from regular communications to ad hoc communications required as appropriate.
• Drive our colleague centric culture and people agenda, maintaining a view of colleague feedback, activity across workstreams, including internal events.
• Champion our performance frameworks, ensuring line managers are equipped with knowledge and tools to support talent development and colleagues back to best.

About us

Join us and, as well as making a difference to customers, you’ll enjoy a fulfilling career where you’re free to be yourself. Great colleagues, transforming workspaces, hybrid working and a wide variety of career opportunities – you’ll find them all here.

What you’ll need:

• Exceptional organisational skills with an ability to multitask and prioritise.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team, showing initiative and ownership of tasks.
• High level of discretion, integrity, and professionalism.
• Strong stakeholder management is key at a senior level including Exec level.
• Strong problem-solving skills and ability to handle unforeseen challenges.
• Strong Financial Services background
• A background of CIO and IP&I would be advantageous

About working for us

Our focus is to ensure we're inclusive every day, building an organisation that reflects modern society and celebrates diversity in all its forms.

We want our people to feel that they belong and can be their best, regardless of background, identity or culture.

We were one of the first major organisations to set goals on diversity in senior roles, create a menopause health package, and a dedicated Working with Cancer initiative.

And it’s why we especially welcome applications from under-represented groups.

We’re disability confident. So, if you’d like reasonable adjustments to be made to our recruitment processes, just let us know.

We also offer a wide-ranging benefits package, which includes:

• A generous pension contribution of up to 15%
• An annual performance-related bonus
• Share schemes including free shares
• Benefits you can adapt to your lifestyle, such as discounted shopping
• 30 days’ holiday, with bank holidays on top
• A range of wellbeing initiatives and generous parental leave policies