Expenditure Manager

About us

We are the lead body for Scotland’s historic environment; a charity dedicated to the advancement of heritage, culture, education and environmental protection. We’re at the forefront of researching and understanding the historic environment, and addressing the impact of climate change on its future. We investigate and record architectural and archaeological sites and landscapes across Scotland and care for more than 300 properties of national importance. We have a People Strategy, which is an overarching strategy to ensure we support and develop staff within the organisation.

Our Priorities

• The historic environment makes a real difference to people’s lives 
• The historic environment is looked after, protected and managed for the generations to come. 
• The historic environment makes a broader contribution to the economy of Scotland and its people 

Overview of the post and information about the team

The Expenditure Manager will manage the Expenditure Team within the Finance Department of the Finance and Corporate Services directorate.

The Expenditure Team is responsible for the accurate and prompt payment of purchase invoices for the organisation, managing supplier data and ad hoc/ emergency payments. 

Key responsibilities, duties and objectives

Your main responsibilities will be:

• Managing the payables processes, ensuring compliance with policies and procedures, and ensuring KPIs are being met.
• Managing the consolidated billing requests and requirements.
• Liaising with business areas to ensure compliance with policy and procedures within the business area.
• Managing monthly close down of the payables module and reconciling system accruals and expenditure related balance sheet accounts, investigating and resolving differences.
• Managing quarterly testing and updating test scripts for Oracle Fusion updates.  
• Supporting the preparation of the Annual Accounts relevant to the work of the accounts payable.
• You will manage a team of Expenditure Officers.
• You will be the key contact for external audit queries for accounts payable.
• You will ensure that the Expenditure Team provides a high level of service to both internal and external stakeholders. You will lead on the Expenditure Team’s relationships with business area teams and the other Finance and Procurement teams.
• You will be the Subject Matter Expert (SME) for Fusion payables module, undertaking quarterly testing and working with Financial Operations Manager (as Module Manager) and Fusion Support Team with functional changes. 
• You will be responsible for managing the workload of the team to ensure that deadlines are met.
• The Expenditure Team works in a hybrid working format with mix of home and office working. You will be required to manage this to achieve high team productivity.

What we offer

We welcome applications from all nationalities, assuming that they have the right to work in the UK: applying for a job with us could open the door to a unique work environment. It will give you job satisfaction and excellent development opportunities, plus a competitive salary, 25 days paid holidays (rising to 30 days after 3 years’ service) and 11.5 public holidays a year – pro rata for part time staff.

In addition, we offer a great benefits package to our employees which includes:

• flexible working hours (where appropriate)
• special leave
• maternity/paternity leave
• adoption leave
• reimbursement for relevant professional subscriptions
• support for further education and personal development
• study leave for work related courses
• access to a learning resource centre