Executive Assistant

Purpose of role

Capella is seeking a highly organised and proactive Executive Assistant to support our CEO and senior management team. The successful candidate will be pivotal in managing day-to-day operations, supporting our sustainability goals, and ensuring smooth execution of both administrative and project-related tasks. You will work closely with the Senior Management Team on a range of strategic projects. This role would suit a dynamic problem solver with an eagerness to learn and support innovation.

Key Responsibilities:

Power BI Data Management:

• Upload and manage system data in Power BI.
• Collate and produce regular reports on Power BI, ensuring accurate and timely information for decision-making.
• Support the senior management team to ensure that storytelling through data is clear, powerful and aligned with the business objectives.

Net Zero Reporting:

• Gather and collate data monthly for Net Zero initiatives and environmental impact reporting, supporting our sustainability objectives.
• Support the delivery of Net Zero initiatives, ensuring staff are engaged and supported to play their part in the organisations objective to become Net Zero.
• Support management of Net Zero champions across various parts of the organisation

AI Integration and Task Management:

• Assist with researching AI tools and solutions relevant to the organisations goals such as automation, data analysis and operational efficiency.
• Oversee and manage day-to-day AI tasks and integrations to streamline processes and improve operational efficiency.
• Liaise with departments to support with AI integrations
• Support AI lead with safe management of AI tools and ensuring policies and procedures are in line with legal guidelines

Project Support:

• Support cross-functional teams by acting as a communication hub between the senior management team and project stakeholders, ensuring everyone is aligned
• Conduct research to support executive decision making and compile reports to provide insights on strategic initiatives
• Assist with the delivery of various projects, ensuring that all tasks are completed on time and to a high standard.
• Support in project planning and resource coordination.

Executive Support:

• Manage executive calendars, including scheduling meetings, booking venues, catering and organising events as required.
• Provide administrative support to CEO and senior management, ensuring all necessary documents and information are prepared for meetings.
• Board, sub board and student forum secretarial support.
• Support of system integration and system processes across the organisation.

Communication Management:

• Handle general inquiries via Capella’s email system, ensuring prompt and professional responses.
• Manage telephone calls, filtering inquiries and forwarding them to the appropriate team members

Role: Executive Assistant to the CEO

Contract: Full-time, Permanent

Hours: 35 hours per week (Monday to Friday)

Salary range: £32,000 – £34,000 per annum