This role will suit someone with some HR admin experience or new to HR and wants to grow their knowledge and experience but has office administration experience.
Salary - £10,550 (£26,250 FTE), working 2 days a week
Contract - Permanent
Closing date - 23 November 2024
Reporting directly to the Head of HR, this role will support HR function and project working towards making this an amazing place to work.
Job purpose:
Museum of the Home is seeking a HR Administrator. Part of our mission is to make the Museum an amazing place to work, and we are looking for a committed team member who can support this.
This role will act as the first point of contact for all HR administrative queries on the Head of HR s non-working days.
Our values, and how they are represented in this role, you must be:
- Bold: Brave in trying new things, taking action and fighting for change on issues affecting the ways we live.
- Kind: Friendly, generous and considerate in all your actions.
- Eco-active: Embed climate action in all decision-making and encourage visitors to make eco-minded choices at home.
- Equitable: Act transparently, ethically and inclusively, and allocate resources, time and care equitably.
Main responsibilities:
- To provide timely and accurate administration of all HR processes recruitment, on and off boarding, changes of terms, parental leave, etc. preparing and issuing relevant documentation e.g. contracts, letters, etc.
- Take responsibility for information collation and maintenance in line with data protection requirements and good practice.
- Provide all relevant changes to payroll in a timely manner.
- Complete employee references for joiners.
- Administer all DBS checks both for joiners and existing staff in line with our Safeguarding policy.
- Arrange and perform HR inductions.
- Manage the HRIS (NaturalHR), reviewing workflows, supporting staff and Line Managers. Input all staff information on our HR system ensuring this is always kept up to date.
- Calculate pro-rata holiday entitlements for staff and update records.
- Liaise with the Head of HR, Hiring Managers, and job applicants to ensure effective vacancy posting.
- Calculate pro-rata holiday entitlements for staff and update records.
- Collate HR survey data such as exit interviews, equality questionnaires, etc.
- Identify process improvements to the Head of HR.
- Keep abreast of employment law relevant to own work.
- Participate in HR projects relating to the continuous improvement of the HR service at the Museum.
Key performance indicators:
The following are key measures which show that the job holder is delivering effectively in their role:
- HR data integrity
- Meeting deadlines
- Providing timely and accurate information
- Quality of HR documentation letters, contracts, etc.
- Effectiveness of internal relationships
- Effective communication with Head of HR, Hiring Managers, candidates, staff, etc.
- Accuracy, relevance and timeliness of data and reports
Skills/Knowledge/Personal Attributes:
Type of technical, specialised skills or personal attributes that are required to deliver main responsibilities above.
Essential:
- Experience working in HR administration
- Experience in a busy office environment
- Methodical approach to work
- Self-starter
- Administrative skills
- Organisation skills
- Attention to detail
- IT: MS Office Suite and ability to effectively manage databases
- Communication skills, both verbal and written - able to handle all communications in a confidential manner
- Confidentiality in every aspect of their work
Desirable:
- IT: Sound knowledge and use of SharePoint and HRIS
- Interest in employment law
- Genuine interest in the arts and cultural sector would be advantageous
We welcome applications from all sections of the community and are committed to maintaining an inclusive working environment with a diverse workforce. We value individuality, equity and representation and appoint on merit.
Benefits:
We aim to provide a stimulating working environment for everyone in the team. You ll be working alongside great colleagues and in a beautiful Grade I listed building.
You are also entitled to other employment benefits when you join us:
- 25 days paid holiday per year (increasing by one day per year, up to 30 days), plus bank holidays (FTE)
- Membership to one of two pension schemes
- Staff discount in our shop and on-site café
- Free access to many exhibitions, museums and art galleries in London
- Enhanced sick pay and family leave
- Cycle to work scheme
- Season Ticket Loan
- A confidential Employee Assistance Programme
- Free tea and coffee
We also have various groups for staff to join:
- Wellbeing forum
- Climate Action Group
- Equity Action Group
Please note when you click apply you will be re-directed to an application form to complete your application.